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© 2026 Webbalances Solution (003096168-D). All rights reserved.Version 4.21.0
All guidesUsers & securityInvite usersOrganise teamsRoles and permissionsSecurity policyAudit log
User Guide › Users & security

Roles and permissions

Control what each role can see and do, down to individual fields.

For: Admins

Steps

  1. 1Go to Settings → Roles. Start from a default role or create your own.
  2. 2In the matrix, tick the actions per resource: View, Create, Edit, Delete, Assign, Export, Approve, Configure.
  3. 3Choose a scope for each: Own (their records), Team or All.
  4. 4Use field rules to hide a field or make it read-only for this role.
  5. 5Save. Changes apply immediately — the next click uses the new permissions.

Good to know

  • Every permission change is recorded in the audit log.

Related guides

  • Invite usersAdd colleagues to your workspace and give them a role and seats.
  • Organise teamsTeams decide who sees team work and who receives routed items.
  • Security policyWorkspace-wide rules for sign-in and two-factor authentication.
  • Audit logSee who changed what, and when.

Still need help? Contact support

On this pageStepsGood to knowRelated guides